Privacy notice for beneficiaries of Procure Plus Holdings Limited and its subsidiaries - Procure Plus
Creating value for our communities

Privacy notice for beneficiaries of Procure Plus Holdings Limited and its subsidiaries

We need to collect certain personal details about you to provide an effective service and support you into training or employment. This statement explains how we meet our obligations under the Data Protection Act to protect the personal information we may hold about you, and it also outlines your rights to inspect these details.

We store information such as:

  • Names, addresses, landlord, date of birth, National Insurance numbers, demographic information and contact details
  • Details of convictions and other sensitive information
  • Video clips and photographs which may be used in marketing materials promoting Procure Plus Holdings Limited

It is important that you notify us of any changes to your personal information.

How we use your personal information
We use your personal information for providing services to you.

We will also use the information to:

  • Notify you of changes we are considering or planning to make
  • To help us improve our services
  • To prevent and detect crime
  • For performance monitoring of charitable objectives

We may also anonymise your information, so that it cannot be linked to you, to report on our activities.

How we keep your information safe

Any paper files and records containing personal information are kept in locked cabinets.

We train our staff on data protection.

We ensure any information on our computer system is secure, accurate, relevant and necessary. All our computers are secured with passwords, and staff are all fully trained on our systems.

We store your data on an electronic database. All information is secured to ensure that data is safe, secure, and available only to the registered user. When data is viewed it is not transferred to the computer used to access the system.

All data is held in a secure environment, with appropriate firewalls and anti-virus protection. System security is audited on a regular basis.

Who we share your information with and why

Access to your information will normally be limited to ourselves. However, there may be occasions when we disclose your details to others.

  • Disclosure of unspent criminal convictions to potential employers, details of restrictions required by law as part of licence conditions for current sentences (i.e. curfew times, exclusion zones, individuals for non-association), forwarding a copy of your CV to potential employers We do not give anyone else access to your information, in return for payment, for their marketing or commercial purposes, unless you give specific consent.

Your personal matters may be discussed within the internally, however these discussions will be in confidential settings.

Disclosure of personal information without consent will be exceptional and only if required by law, a court order, or where overriding health and safety considerations apply.

How long do we keep your information for?

We will retain data for 12 years after the 30th June 2027

How you can access the information we hold about you

You have the right to access files or other records containing information relating to:
Information we hold on specific individuals

The type of information includes:

  • As in paragraph 2 above

Important information if you want to access your personal details:

  • If you are receiving support and wish to view the full contents of your file, you must put this request in writing
  • We will make a charge of £10
  • We will provide information within 40 days of a request made in writing and the administration fee being paid You have the right to ask us to delete or change any inaccurate information held on our files

Because we also need to respect the rights of others, we cannot make the following information available to you:

  • Information relating to, or identifying a third party, unless that person has given their written permission
  • Information from other agencies such as Social Services, doctors or lawyers which could reasonably be expected to be treated as confidential
  • Information that could cause physical or mental harm

Data Protection Registration Details

If you have a complaint to make about Procure Plus Holdings Limited in relation to the way we collect, store or process your information, you can contact the Information Commissioner.

Procure Plus Holdings Limited

Data Protection Registration Number: Z1072740

Date Registered: 10 October 2007

Re:vision North Limited

Data Protection Registration Number: ZA070946

Date Registered: 18 September 2014

Changes to this privacy statement

Last updated: 4th September 2015